Privacy

PRIVACY POLICY

This Privacy Policy is provided to visitors by the OD Union.
We are committed to ensuring that your privacy is protected and respected. This Privacy Policy, together with our Terms of Use and Cookie Policy, explains to you the basis on which any personal data that we collect from you, or that you provide to us, will be processed, used, and stored by us.
By visiting and continuing to use this website, you are consenting to us:

using cookies;

collecting information about you and using that information; and

processing, transmitting, and/or storing your information,

each as set out in this Privacy Policy.

ABOUT US

This website is operated by THE OD UNION, a voluntary unincorporated not for profit association, whose registered office is located at THE MITRE, 65 CAMPGROUND ROAD, RONDEBOSCH, CAPE TOWN 7700.

PROTECTION OF PERSONAL INFORMATION ACT 4 OF 2013

We have notified the Information Commissioner’s Office in accordance with the terms of the Protection of Personal Information Act 4 of 2013 that we may obtain information about visitors to our website.
For the purpose of the Act, the data controller is THE OD UNION of THE MITRE, 65 CAMPGROUND ROAD, RONDEBOSCH, CAPE TOWN 7700, and our nominated representative with regards to any queries you may have is THE OD UNION.

INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following information about you:
Information you give us: you may give us information about you by filling in forms or completing editable fields on our website. This includes information you submit on our website when you create a user profile, subscribe to our services and/or newsletters, participate in discussion boards or other forums, enter a competition, promotion or survey, and/or when you report a problem with our website. The information you give us may include your name, address, e-mail address, phone number, photograph, and/or such other information as you may give us from time to time.
Information we may collect about you / is automatically logged: each time you visit our website we may collect (automatically or otherwise) information including:

the Internet protocol (IP) address used to connect your computer to the Internet. This information identifies only the computer that is being used to view the website, and does not identify the user as an individual; and

your web browser type and version, time zone setting, operating system, and the Uniform Resource Locators (URL) of the websites which you use immediately before and after our website. This information enables us to produce and review vital statistics about our website, in turn enabling us to develop our website to provide the best possible experience for our users.

In order to ensure that we can provide you with a secure website which complies with user expectations and all necessary laws, we may also collect information which you submit through the use of any private messaging functionality on our website. Any such information which we collect will be used only for security and member rules, compliance purposes, and will not be used for other purposes such as advertising.

Information we receive from other sources: we may receive information about you if you use any of the other websites we operate or the other services we provide. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, and/or credit reference agencies) and may receive information about you from them from time to time.

COOKIES

Our website uses cookies for such purposes as distinguishing you from other users of our website, providing you with a seamless experience, and continually improving our website. For detailed information on the cookies we use and the purposes for which we use them, see our Cookie Policy.

HOW WE USE THIS INFORMATION

We may use information held about you in the following ways:
Information you give to us: we may use this information:

to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products, and services that you request from us;
to notify you about changes to our service; and/or
to ensure that content from our website is presented in the most effective manner for you and for your computer.
to contact parents and/or alumni by post and email in order to promote and raise funds for the school and, where appropriate, other worthy causes;

Information we collect about you: with exception to any information collected through your use of any private messaging functionality on our website.

to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical, and/or survey purposes;
to improve our website to ensure that content is presented in the most effective manner for you and for your computer;
to allow you to participate in interactive features of our service, if and when you choose to do so;
as part of our efforts to keep our website safe and secure; and/or
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
contact parents and/or alumni by post and email in order to promote and raise funds for the school and, where appropriate, other worthy causes;
collect information from publicly available sources about parents' and former pupils' occupation and activities, in order to maximise the school's fundraising potential.
for fundraising, marketing or school promotional purposes and to maintain relationships between the school community and alumni, including through our alumni organisations

Any information collected through your use of any private messaging functionality on our website may be used to provide you with a secure website which complies with user expectations, and all necessary laws, member rules, and will not be used for any other purposes such as advertising.

Information we receive from other sources: we may combine this information with information you give to us, and which we collect about you. We may use this information, including the combined information, for the purposes set out above (depending on the types of information we receive).

Marketing: we will only use your information to provide you with details of products, services, and/or content about which you have specifically requested information, and/or which we identify as being relevant to you from previous products and/or services purchased through, or content viewed on, our website. We will communicate this information to you only via electronic means (email and/or SMS), provided that you have not opted out of either or both of these forms of communication. Should you later wish to opt out of receiving these communications, then you may do so by following the “unsubscribe” link at the bottom of any such communication, or otherwise emailing or writing to us using our contact information provided later in this Privacy Policy.

DISTRIBUTION OF YOUR INFORMATION

We may disclose your information:

To the Branch Secretaries of the OD Union;
if we are obliged by law or binding regulation to disclose certain information about you, or in order to enforce or apply our Terms of Use, as a result of illegal or potentially illegal activities (including fraud) and/or for the protection of our or others’ intellectual property rights;
in aggregated form to third parties for the purpose of their or our analysis, including for the purpose of fraud protection and assisting us with the improvement or optimisation of our website; and/or
to third parties for the purpose of providing our website and any products and/or services which are offered on or by the website now or in the future, provided that any such third parties shall be required to treat your information at least in accordance with this Privacy Policy.

WHERE WE STORE YOUR PERSONAL DATA

The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"), for example as a result of the location of our servers. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of content for our website and/or support services. By submitting your personal information, you agree to this transfer, storing, and/or processing. We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Policy.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Whilst we operate security measures in line with industry standard, unfortunately the transmission of information via the internet is not completely secure. For example, transmissions may be unlawfully intercepted by third parties whilst in transit, or individuals or groups of individuals may unlawfully access our systems. As a result, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

YOUR RIGHTS

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at [email protected].
Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers, and/or affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to third party websites.

ACCESS TO INFORMATION

Under the Act, you have the right to access information held about you. If you would like to know what information is held by us about you, please contact us at [email protected] access request may be subject to the prescribed fee, as permitted by the Act, to meet our costs in providing you with details of such information.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Privacy Policy.

CONTACT

Questions, comments and requests regarding this Privacy Policy are welcomed. You are able to contact us with regards to any of the information we hold about you or contents of this Privacy Policy at [email protected], or write to us at the address of our registered office (see “About Us” above), FAO: THE MITRE, 65 CAMPGROUND ROAD, RONDEBOSCH, CAPE TOWN 7700.
Further contact information can be located at the “Contact Us” page of this website.

APPLICABLE LAW AND JURISDICTION

This Privacy Policy shall be governed by and construed in accordance with the Laws of South Africa and will be subject to the exclusive jurisdiction of the High Court of South Africa.